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GUIDELINES FOR PRESENTATION AND SESSION MODERATION IN CPC2016

April, 2016

 

 

The scientific and organizing committee of CPC2016 would like to thank all those participating in the forthcoming Portuguese Congress of Cardiology.

 

We are committed to promoting discussion and in delivering the best conditions to all participants so as to stimulate active participation in the congress. To achieve these goals, strict control of time is necessary, following the established plan. This is a priority that we will be enforced throughout the congress.

 

1. To ensure that all sessions meet the pre-determined time the following measures will be implemented:

• Throughout the presentation a timer indicating the remaining time (varying according to the type of session) will be displayed onto the slides. This will allow the speaker and the audience to know the remaining time of presentation.

• When approaching the end of available time, the timer will start blinking, still indicating the remaining time.

• In order to prevent exceeding the allocated time, a black background will replace the presentation slides after exhaustion of time and the speaker will be invited to conclude with one summary sentence. There will be no exceptions and the slides will not be displayed again.

 

2. The majority of the sessions has two moderators, except for conferences. It is the role of moderators to promptly initiate sessions, contextualize the subject, present the lecturers, promote discussion, and close the session on schedule.

The moderators should agree on who will be responsible for opening the session and closing it.

 

3. Whenever a foreign speaker is involved in a session, all slides should be in English. For this case, presentations should also be preferentially in English. If one of the moderators is a foreigner, presentating in English will be mandatory.

 

4. Depending on the type of session, the time for the presentation and discussion should be handled as follows:

 

Conferences:

Duration: 30 minutes.

There is no time for discussion or questions.

 

Roundtables (including Joint Sessions)

Duration: 90 minutes (usually for four presentations) or 60 minutes (for three presentations). Each speaker will have 15 minutes per presentation. A discussion will take place in the end of all presentations. In sessions with a panel of discussion, discussion will be initiated by the members of the panel (along with the moderators).

 

Controversies

Session Duration: 45 or 90 minutes. Each speaker has 10 minutes for the initial presentation and additional 5 minutes after the opponent´s presentation. Joint debate in the remaining time.

 

Focus sessions

Duration: 60 or 90 minutes. In each session, 3 or 4 clinical cases will be presented and discussed, with stopping points for multiple choice questions and summary of the evidence. Each speaker will have 15 or 20 minutes for presentation (depending on the session having 4 or 3 presentations respectively, including the time for answers/ discussion). Moderators and panelists should comment on the answers after each stopping point and discuss the aspects considered relevant at the end of the session.

 

Flash sessions

Duration: 90 minutes. Five to six presentations per session.

Presentations should be practical and brief, focused on a specific question. Exhaustive introductions and literature reviews should be avoided. Each speaker has 7 minutes for the presentation, followed by 5 minutes of discussion. Should there be any remaining time, it joint discussion open will be open to the audience.

 

 

Oral Comunications

Duration: 60 minutes (4 abstract presentations) or 90 minutes (6 abstract presentations). Each speaker is allowed 10 minutes for presentation, followed by 5 minutes of discussion.

 

Poster sessions

In each session of electronic posters, presenters will have 5 minutes to present a maximum of 7 slides (first one for title/authors and the last one for conclusions). This presentation is followed by a discussion period of 5 minutes, coordinated by the moderators.

 

Imaging cases

Duration: 60 minutes (6 cases). Each speaker has a maximum of 5 minutes for presentation, followed by 5 minutes of discussion.

 

Clinical cases with televoting

Duration: 90 minutes (4 cases). Each speaker has a maximum of 10 minutes for presentation of the case (including the time for voting in slides with multiple choice questions). Discussion will take 10 minutes for each case.

 

 

Processo de selecção de peritos e de classificação de trabalhos submetidos a congresso

June 2015

 

 

A Comissão Científica e organizadora do CPC 2016 encetou um plano de actualização da lista de peritos que revêm habitualmente os trabalhos submetidos ao congresso. Com a colaboração das coordenações dos grupos de estudos, núcleos e associações especializadas, está neste momento a ser revista toda a lista existente, tanto em termos globais como em termos de distribuição por áreas da cardiologia.

 

Não há processos perfeitos quando se trata de avaliar trabalhos sob a forma de um resumo e de os classificar de forma justa. Ainda assim, na impossibilidade de termos todos os trabalhos revistos e classificados por todos os peritos, pareceu-nos mais equilibrado garantir que todos os trabalhos submetidos sejam avaliados por um número superior a cinco revisores (idealmente 7), de forma a que classificações “outliers” possam ser identificadas e percam impacto na classificação final do trabalho.

 

Foi também desenvolvido um sistema de detecção de classificações fora da norma de distribuição permitindo que, para além da classificação dos trabalhos por média aritmética sejam ponderadas as medianas, as médias sem os extremos e as médias sem “outliers”.

 

Esperamos com este processo, melhorar o sistema de selecção de trabalhos e a qualidade do CPC 2016. Agradecemos desde já o trabalho empenhado das coordenações dos grupos de estudo, núcleos e Associações, bem como a generosidade dos peritos classificadores de resumos.

 

 

 

 

Nota importante

May 2016

 

 

Os congressistas que ficarem alojados no Hotel Vilamoura Marinotel, entre os quais se contarão grande parte dos convidados institucionais da Sociedade Portuguesa de Cardiologia, deverão estar cientes de que, de acordo com as regras de “compliance” sugeridas pela APIFARMA, todos os serviços de hotelaria não directamente relacionados com o alojamento (incluindo piscina, ginásio, SPA, bar e restaurante) estarão encerrados durante todo o período do congresso. Mais se informa de que apenas um elevador terá acesso ao piso 0 e que o acesso a este piso está limitado aos participantes inscritos no congresso e com identificação visível. Deste modo, eventuais acompanhantes, apenas poderão utilizar a entrada principal do hotel e o acesso aos quartos.

Esta informação deverá ser tida em conta na decisão de levar acompanhante e/ou escolha do hotel para alojamento.

 

© SPC 2016 - Sociedade Portuguesa de Cardiologia - All rights reserved.